Writing Tools

Editor’s Toolkit

14 August 2019

PG received a promo email for a program called Editor’s Toolkit and was intrigued by some of the features it claimed.

From An American Editor

The new Editor’s ToolKit Plus 2018 has a wealth of new features, but I’d like to alert you to a few of my favorites, some of which are not immediately obvious but can be enormously useful.

. . . .

If I had to pick a favorite out of all the new features, it would be this one. The previous version of Editor’s ToolKit Plus made it possible to select a heading, press a key (or click the mouse), and properly title-case the selected text. For example, a heading like this one—

THE GHOST IN THE MACHINE

or this one (Word’s default)—

The Ghost In The Machine

instantly became capitalized like this—

The Ghost in the Machine

with commonly used articles, prepositions, and conjunctions lowercased. That was great as far as it went, but why not make it possible to properly title-case all of a document’s headings without having to select them? That’s what this new feature does, for any text formatted with a heading style (Heading 1, Heading 2, and so on—or your own custom heading styles).

But this feature takes things even a step further, allowing you to automatically title-case headings in the active document, all open documents, or all documents in a folder — your choice. Now, rather than painstakingly capping and lowercasing by hand, you can have this feature do it for you, in seconds rather than hours.

But wait — there’s more, as they say on TV. This feature references a list of words so it knows what to lowercase, and you can edit that list to fit your needs. Obviously you’re going to want such words as and, the, of, and an, but what about beyond? How about through? Add or remove words to meet your own editorial style.

In addition, you can add text that you want to remain in all caps: USA, NASA, AARP, and so on.

Finally, you can even specify mixed case, with words like QuarkXPress and InDesign.

. . . .

As you almost certainly know from hard experience, sometimes Microsoft Word documents become corrupted. (The technical term for this is wonky.) The standard fix, known as a “Maggie” (for tech writer/editor Maggie Secara, who has made it widely known to colleagues, although she did not invent the technique), is to select all of a document’s text except for the final paragraph mark (which holds the corruption), copy the text, and paste the text into a new document, which should then be free of wonkiness.

That’s simple enough, but section breaks can also hold corruption, so if your document has several of those, you have to maggie each section separately. Paragraph breaks also can become corrupt, in which case they need to be replaced with shiny new ones. The AutoMaggie feature in Editor’s ToolKit Plus takes care of all this automatically.

. . . .

If you’re fond of using macros that you’ve recorded yourself or captured online, you’ll find MacroVault a truly revolutionary feature of the new Editor’s ToolKit Plus 2018. It was included with the previous version of the program as a way to easily access the macros you use the most, including automatically set keyboard shortcuts to run those macros. Now it takes your macro use to the next level, allowing you to run any of your macros on the active document, all open documents, or all documents in a folder.

Not only that, but you can specify which parts of a document you want to use — the main text, text boxes, footnotes, endnotes, headers, footers, and comments. This brings enormous power and flexibility to your macro collection.

. . . .

FileCleaner has lots of new (and useful!) cleanup options — so many, in fact, that I’ve had to put each kind of option on its own tab, one for each of the following:

Breaks, Returns, Spaces, Tabs
Dashes
Hyphenation
Formatting
Text
Punctuation
Miscellaneous

. . . .

But I think the slickest new feature in FileCleaner is the ability to save entire sets of options for future use.

Just enter a name for a set of options (for a certain client, a certain kind of manuscript, or whatever). Then click OK to clean up those options. The next time you use FileCleaner, you can activate that set of options again by clicking the drop-down arrow on the right. When you do, all of the options for that saved setting will become selected. You can save up to 20 different sets of options.

Link to the rest at An American Editor

Here is additional information from the product’s website about various modules in the program:

FileCleaner

FileCleaner cleans up common problems in electronic manuscripts, including multiple spaces, multiple returns, unnecessary tabs, improperly typed ellipses, ells used as ones, and so on. It turns double hyphens into em dashes, and hyphens between numerals into en dashes. It can also remove directly applied font formatting (such as Times 12 point) while retaining styles (such as Heading 1) and character formatting (such as italic and bold), quickly cleaning up those messy documents imported from other word processors or OCR programs.

. . . .

 ListFixer

Microsoft Word’s automatically numbered and bulleted lists are fraught with problems. They’re hard to understand, they’re unpredictable, and, worst of all, they don’t use real characters, which means they can’t be imported into typesetting programs like QuarkXPress, making them useless for real-world publishing.

ListFixer converts automatic numbers and bullets into real numbers and bullets in the active document, all open documents, or all documents in a folder. In addition, it can be used instead of the Bullets and Numbering buttons on the Formatting toolbar, making it possible to select text and instantly apply or remove real numbers and bullets as you work.

If you like, ListFixer will apply special paragraph styles to your lists, allowing you to easily adjust indentation, line spacing, and tab alignment for list items simply by modifying the styles.

. . . .

MegaReplacer for Microsoft Word

MegaReplacer finds and replaces multiple text strings (characters, words, or phrases), text formatting (such as bold and italic), or styles in the active document, all open documents, or all documents in a folder—automatically or with your manual approval. The perfect tool for achieving complete consistency in a manuscript. No more looking through document after document for each item on your editorial style sheet. Simply list the items and have MegaReplacer find and fix them all. Or, if you’re writing a novel and want to change a character’s name in all of your chapters, MegaReplacer will do it for you in seconds.

Link to the rest at Editorium

At Casa PG, Mrs. PG writes the books and PG formats them, using MS Word and Kindle Create at the present time.

However, Mrs. PG, like many other authors (except those who stop taking their OCD Meds while writing) is focused on creating a story, not precisely formatting her manuscripts and maintaining coding consistency throughout the document. She and PG each have Grammarly installed on their machines for basic grammar-checking, but that doesn’t do much for formatting.

Part of PG’s formatting job is slapping the manuscript’s MS Word formatting into a consistent shape prior to pouring it into Kindle Create.

Over the years, PG has created various little shortcuts to speed the process along. However, while Mrs. PG writes on a consistent basis with a few short breaks during the year and is quite prolific, her books inevitably come at intervals long enough so PG may not remember all his little formatting tweaks between books. He has made some lists, but the formatting still takes longer than PG thinks it should.

Hence, PG’s flitting and fluttering attention seized upon the Editor’s Toolkit promo email when it drifted into his inbox. He’s checked out the website and it looks interesting and located a reviewer/editor online who says it’s a useful program.

But, PG would be interested in any experiences of visitors to TPV with Editor’s Toolkit or another tool that performs the same general group of manuscript cleanup tasks.

PG gave up writing litigation briefs and law review articles a long time ago, so he doesn’t need powerful footnote/endnote, citation-checking, etc. tools, just something that can efficiently transform a creative work of fiction into something resembling an attractive book. He’s also familiar with and has used Calibre, but is looking for something a little faster, automated and more focused on actively helping him catch errors instead of just giving him access to the nuts and bolts of an ebook file.

Here’s the link for the Editor’s Toolkit product page for the latest and greatest comprehensive version of the program (you can apparently buy separate tools in the toolkit if you so desire).

Here’s another link for the review of Editor’s Toolkit at An American Editor mentioned above

Here’s a review of Editor’s Toolkit and four other similar programs for the Mac

Here’s a link to Intelligent Editing’s Perfect It Proofreading Software which seems to be designed for a somewhat different job than Editor’s Toolkit (see video below)

Here’s a bonus long, long, long list of Copy Editing Resources from Journalist’s Toolbox

 

Is Grammarly Worth It?

29 July 2019

From The Write Life:

How do you write faster with fewer errors?

No matter how long you’ve bonded with your keyboard, it’s almost impossible to avoid errors, typos and grammatical mistakes.

. . . .

Grammarly is an AI-powered product that checks online grammar, spelling and plagiarism.

While our writers have tried a number of the best grammar checker tools, Grammarly is different because of its ability to check subject-verb agreement, article and modifier placement, punctuation and irregular verb conjugations. As an added bonus, it helps you improve your writing by offering synonym suggestions.

Creating a Grammarly account is free. A free account includes basic grammar and spelling checks. When you upgrade to Premium, you get access to advanced grammar checks, vocabulary suggestions, a plagiarism detector and style checks ⁠— which we’ll discuss in-depth in this review.

. . . .

Is Grammarly Premium worth it?

There are lots of free online proofreaders and spell checkers. Microsoft Word and Apple’s Pages can even detect grammatical errors, so is Grammarly worth the bang for your buck?

We tried out a premium membership, and here’s where we found the tool to be most helpful.

Polish your writing and eliminate grammar and spelling errors

There are a lot of ways to edit text based on context, tone or purpose ⁠— and Grammarly delivers on all fronts. Once a document is scanned by the AI assistant, suggestions are organized based on spelling, grammar, punctuation and clarity.

Spell check

Like most word processors, Grammarly identifies spelling mistakes in your document. If the word it spots isn’t an error, just add it to your personal dictionary.

Grammar

View mistakes on your articles by clicking on text with a yellow or red underline. You’ll see errors on subject-verb agreement, suggested corrections and the rationale behind those suggestions. Incomplete sentences and rewrites are highlighted in yellow.

. . . .

I personally think their grammar suggestions are useful, especially for students and professionals who want to improve their writing. It’s often hard to pinpoint grammatical errors and why they’re a mistake in the first place, so I appreciate that once you download Grammarly, it provides detailed explanations.

Punctuation

We know most sentences end with a period, so when do you add commas, em dashes or colons? Not only can Grammarly suggest punctuation, it also detects inconsistencies like different styles of apostrophes or quotation marks. And it comes with an “update all” option so the entire document uses a consistent style.

. . . .

Vocabulary

Have a tendency to use certain words again and again? Grammarly underlines those commonly used words and suggests specific synonyms to improve your work.

Grammarly makes suggestions based on variety, clarity, conciseness, consistency and so much more. Most online editing tools don’t go so far as to explain the rationale behind the mistake, so that’s a Grammarly feature I really appreciate. If you’re an aspiring grammar aficionado, this tool will help you learn!

Plagiarism checker

Ever received a guest post for your blog? How do you make sure some parts weren’t plagiarized?

Grammarly’s plagiarism checker scans the article and determines whether the text has a match with any page on the web. It also underlines the plagiarized text and determines its original source, so you can make sure you’re in the clear.

. . . .

Grammarly Chrome Extension

Marketers who often send email or create social media posts will be happy to know that Grammarly has a Chrome extension. Grammarly for Chrome is pretty brilliant — it lets you use the tool while writing emails and crafting social media posts.

. . . .

Set goals for writing

Here’s a feature that sets Grammarly apart from other grammar checkers: it suggests edits based on your content’s goals and audience.

Before you start writing an article, you can specify whether you’ll target general or expert readers. Choose the level of formality, and the editor can accommodate slang for informal pieces. You can even select multiple options to describe the post’s tone, domain and intent.

. . . .

For example, if I target a general audience and opt for an informal tone, I’ll get a high performance rating when the text is readable for younger audiences.

. . . .

I’ve tried several online editors — and I have to say that Grammarly is the best I’ve used so far.

I love the detailed explanations for grammatical mistakes because it helps me improve my writing in the long run. If I’m not a master of subject-verb agreement? Not sure where I should add commas? Grammarly’s got my back.

I frequently write lifestyle articles for news sites, and it’s a hassle to switch to an online thesaurus to find synonyms of commonly used words. With Grammarly’s suggested synonyms, there’s no need to find a thesaurus, which saves me time and effort.

The plagiarism checker is also useful, especially for online editors. It can be hard to spot bits and pieces of copied text, and this is the perfect solution, without needing to purchase a separate tool for this function.

Link to the rest at The Write Life

PG has used Grammarly for almost forever, but, like more than one computer user, has fallen into the trap of using it for the same things he always has. For him, the OP highlighted some additional features he needs to use more frequently.

Free VPN Services to Stay Anonymous

10 June 2019

PG came across an item about VPN (Virtual Private Network) services during some of his online technology meanderings. He was about to move on when he thought about authors using restaurants, libraries or other places with public wifi for their writing locations.

The same concerns for those sorts of settings would also apply to those who live in apartment buildings or complexes and use wifi there. Those who use wifi in single-family homes in a traditional US neighborhood will likely be able to locate a few of their neighbors’ wifi nodes as well.

If you can “see” others’ wifi router names, they can likely “see” yours as well.

First, some VPN basics from Learning Hub:

Over the past three years, a record 73 percent of all U.S. businesses have had [their] data breached – 67 percent globally.

Some of these breaches – like Equifax, Target, PlayStation Network, and others – have exposed the data of hundreds of millions of customers.

Even more unfortunate is that an estimated 93 percent of these breaches could have been avoided by putting data security fundamentals at the forefront, according to an analysis by Online Trust Alliance (OTA).

. . . .

One of the easiest and most popular ways to secure both you and your customers’ data is through something called a virtual private network, or a VPN.

. . . .

A VPN masks your IP address to prevent outside parties from obtaining your physical location and identifying your internet provider. They can be used in personal browsers, business endpoints, and any other device you can think of.

VPNs protect business users anywhere – even in coffee shops and other locations that are renowned for having unsecured internet connections. A VPN can also facilitate the secure transfer of information across networks, both public and private.

. . . .

For an internet connection to work, there needs to be a mutual transfer of information from your device, to an internet service provider, to the internet itself, and back. This process is constantly in motion.

Users without a VPN run the risk of having personal data exploited by hackers, internet service providers, and even government surveillance agencies. This risk is multiplied when placing trust in unsecured internet connections.

. . . .

Link to the rest at Learning Hub

The Learning Hub lists Ten Free VPN providers with descriptions of each.

Here are a few ways you can use a VPN that you might not have thought about from ReadWrite:

 

2. Access better deals on travel.

Travel sites don’t treat all traffic equally. You could see different prices on your smartphone, your tablet, and your computer for the same flights and hotel rooms. The game of travel savings gets frustrating quickly, but through a VPN, you can mask your intentions from travel sites and gain access to unbiased pricing.

Use your VPN to spoof different locations and see how prices change. The same flight from Dallas to New York might cost far less if the airline website believes the person searching lives in Australia. Over time, VPN travel searches could save your business thousands.

. . . .

4. Protect devices on public Wi-Fi.

Hackers sit on public Wi-Fi to scour data from unsuspecting users. Business users regularly access strange Wi-Fi locations to do their work, which makes them common targets for information thieves. If you want to keep your company’s information safe, don’t let employees use public Wi-Fi without protection.

Make it easy for your employees to use a VPN to create a more secure connection before using public Wi-Fi. Even if hackers manage to view their activity, they won’t be able to learn anything of value or steal passwords. With a VPN on your side, your employees won’t have to wait until they get back to the hotel to finish working.

. . . .

6. Prevent websites from gathering your information.

Do you spend a lot of time on your competitors’ pages? Are you worried that websites are collecting your data and selling it to third parties?

No matter where you browse, a VPN can mask your location from websites and prevent outside parties from collecting data that identifies you or your company. Personal VPN users lean on this function to prevent sites like Amazon and Facebook from tracking them across the web. By hiding behind a VPN, you can spy on your competition as much as you want, and no one will ever know.

Link to the rest at ReadWrite

Typically, when you sign up for a VPN, it will provide you an app or a browser link to access the VPN.

PG has a VPN app sitting on his computer’s desktop. Just like any other app or program, when PG wants to turn on his VPN, he clicks on the link and is connected within a few seconds.

PG uses Nord VPN (but has no relationship with the company other than as a plain-vanilla customer). He has a paid account at the company’s lowest-cost level.

When he clicks a desktop icon to start the VPN, it opens and automatically connects to one of thousands of Nord nodes in the US (if PG is in the US) after quickly locating the one that’s providing the best speeds when PG signs on.

If PG wants to connect through a VPN note located in a different country, the Nord app lets him pick from a list or click on a map to choose. PG just clicked on Mexico and was connected to a VPN server in that country in less than 10 seconds.

The Lure of the Writing Template: Why Filling in the Blanks Doesn’t Work

9 June 2019

From Anne R. Allen’s Blog:

Template is an ambiguous term in writing. It can refer to a writer’s personal style sheet used when developing a story, tools for brainstorming, or worksheets to figure out various plot and story arcs. However, it can also refer to an exacting form that promises the perfect story by following blindly along.

When templates are used for developing stories or to help keep writers focused, they’re useful. But when they dictate how writers should write their books and tell their stories—especially if they give false hope as to the marketability of those stories—they lead writers down a dangerous path.

. . . .

Cooking is a forgiving skill. If the recipe calls for half a cup of tomatoes and you like tomatoes and put in a whole cup, odds are the meal still turns out yummy. But baking is hardcore. Add too much salt and your dough fails. Whip cream too long and it turns to grainy mush.

Writing is not dissimilar. Great stories contain similar elements, but how we mix them results in completely different tales. When we treat writing like an exact science, with every beat measured to the page and every major turning point exactly the same, the story suffers.

Instead of a delicious mental meal, we get generic packaged cookies. They might not be terrible, but they don’t make you want to eat more than one, and they taste like dozens of other bland, generic cookies on the shelf.

. . . .

The danger of writing templates is that instead of finding the right details for the story we’re trying to tell, we’re looking for details that fit a particular template at a particular time. We think, “This is when something has to die,” and twist ourselves into knots forcing it in. Or we think we need an emotional character arc when no arc is needed. We add mentor characters who have no business in the story, and rely on cliched characters to fill roles a checklist tells us we need.

When we’re cooking a novel, those literary ingredients are mixed to flavor the story in the way we want to tell it. But when we’re baking with a template, we’re adding ingredients exactly as the recipe states, even if the story suffers for it. Templates far too often force us to bake a cake when we really want to make a scone.

When you understand how to tell a compelling story, you know what aspects of storytelling to use to create the desired emotional response from your readers. You pick and choose the details, beats, and turning points that serve your story, and ignore the aspects that don’t.

. . . .
The difference between story structure and a writing template is this:

  • Structure uses proven story constructions that humans have used since stories began.
  • Templates suggest the only way to write a novel is to follow an exact plan to the letter.

Using a structure that suits your personal storytelling style to help keep you focused and give you a foundation on which to build a story is a good thing. It’s a tool, nothing more.

Link to the rest at Anne R. Allen’s Blog

The Mouse

23 April 2019

PG discovered ergonomic keyboards and ergonomic mice a long time ago.

Given how many hours he has spent and continues to spend at his computer, his hands and wrists are grateful for those discoveries.

PG has used the Microsoft Natural Ergonomic Keyboard for a very long time. Although he would still like to combine the refined key clicks of the legendary Northgate OmniKey Keyboard of the distant past with the Microsoft layout, he’ll live with the less assertive feel of the MS keyboard for now.

 

PG is pretty much in love with everything he’s purchased from Anker. He used now-discontinued Logitech Performance MX wireless mouse and the Logitech MX Ergo Wireless Trackball Mouse, but his initial contact with an Anker mouse was love at first touch.

He started with the original (he thinks) Anker vertical mouse and still keeps a couple of his older ones handy as backups. However, when he tried the more recent updated version of the Anker Ergonomic Mouse, he liked the somewhat more palm-filling feel even more.

In addition to feeling better (at least for PG), PG’s keyboard and mouse choices are also made to avoid carpal tunnel problems, which PG most definitely prefers not to experience.

Although he thinks he occupies the best of all present keyboard and mouse worlds, PG would be interested in the experiences of visitors to TPV with various keyboards and mice and their current favorites.

 

Science Just Settled One of Type Design’s Oldest Debates

22 April 2019

From Fast Company:

Ever since the invention of movable type, the debate has raged: Are two spaces after a period better than one? The French said “Non!” from the beginning, using one space only. The British said “Aye!” and established their own two-space rule.

Now, three psychology researchers at Skidmore College are settling the debate with a study published in the journal Attention, Perception, & Psychophysics. Their study demonstrates that using two spaces makes reading “smoother.” In other words, your eyes spend a few milliseconds less on a period if it’s followed by two spaces rather than one. But before all you two-spacers out there start gloating like the annoying pestiferous bunch you are, here’s the caveat: The study also shows that it doesn’t actually make overall reading faster or your comprehension any better–unless you are a two-spacer to begin with.

The war of sentence spacing has been a long and tortuous one. Back in the 18th century, some printers used French-style single-spaced sentences and others the English double-space rule. It wasn’t until the mass printing era after World War II that most American books turned to single-spaced sentences to reduce costs and speed up production. The 1941 IBM Executive typewriter also introduced proportional spacing–which meant that each letter took only the horizontal space it needed instead of being monospaced. Things looked much better that way when using a typewriter, since it effectively eliminated the need for two spaces after every period. Today, computers and proportional fonts make the two-space rule absolutely useless–even while recalcitrant two-spacers continue to write eye-twitching emails using the English rule, claiming the rest of us rational people are wrong.

. . . .

The results are pretty conclusive: Reading speed wasn’t slowed down with either single or double space after a period. The two-spacers experienced a marginal speed improvement while reading double-spaced sentences.  Reading and comprehension was completely unaffected no matter the spacing rule they used. The paper argues, however, that readers spend “fewer milliseconds” looking at periods when there are two spaces after them, which they claim makes for a “smoother” reading experience. On the other hand, when they added an extra space after a comma, the reading speed diminished across the board.

Link to the rest at Fast Company

The ghosts of Mr. Schrupp’s high school typing class (hands-down, the most useful class PG ever took in high school, college or law school) still haunt PG’s relationship with the space bar.

Once in a while, he can master his thumb long enough to generate a single space after a period, but thumbs have a mind of their own and he’s back to two spaces a couple of lines later.

He hasn’t paid attention to what Word Autocorrect does with periods preceded by two spaces lately, so he may be either fashion-forward or out-of-date with respect to most of his punctuation.

The Thesaurus Is Good, Valuable, Commendable, Superb, Actually

15 April 2019

From The Outline:

As reference books go, the thesaurus, these days, is one step up in respectability from the rhyming dictionary. To use one is to betray something embarrassing about yourself. To be accused of using one is to be accused both of pretentiousness and of using words whose meaning you don’t really know. (For instance: I originally wrote “accused of malapropism” in that previous sentence, but then checked the dictionary and discovered this refers to mistakes based on sound.) One goes to the thesaurus to find, as they say, a “ten-dollar word.”

Perhaps the best example of this sort of condemnation comes from Simon Winchester, the author of a book about the Oxford English Dictionary, who once wrote in The Atlantic that Roget’s Thesaurus “should be roundly condemned as a crucial part of the engine work that has transported us to our current state of linguistic and intellectual mediocrity” and concludes that it provides “quick and easy solutions for the making of the middlebrow, the mindless, and the mundane.” Or, by way of a more recent (and certainly more mild) example, from The Morning News’s “Tournament of Books”: “Milkman seems to be overly occupied with its own style, its difference, and its reliance on a thesaurus…to notice that the poetry to justify that stylistic occupation is simply absent.”

. . . .

As originally conceived, Roget’s Thesaurus was a slightly different sort of book than the kind of online thesaurus one might consult today. It was instead a fairly rigorous if idiosyncratic taxonomy of language. And it was not a book of synonyms, such books already existed. Synonyms, in terms of words that can be completely substituted for each other, are fairly rare. “Inferiority,” “minority,” and “subordinacy” might all be related words, but they carry slightly different meanings. “Sunset,” “dusk,” and “twilight” all encompass roughly the same time of day, but each has a different tone. So Roget called his book a “thesaurus,” or treasury. He was showcasing and organizing language, not simply providing lists of matching words.

. . . .

In Winchester’s article, he notes that one student changed “his earthly fingers” into “his chthonic digits,” which I’d agree is pretty dreadful. But that error is easily corrected, and that student presumably gained the word “chthonic,” which if nothing else is a fun word to know. Just look at it there, announcing itself with an improbable collection of consonants. And if a thesaurus can be a trap for the unwary, who don’t realize the next step after browsing a collection of words is to go look those words up in a dictionary, this, again, seems like a problem with a one-time solution.

But the alternate problem is that people are too afraid to test new words — even words that are correct, but obscure — because they are afraid of seeming foolish and they either stay within the bounds of a safe vocabulary or (if they are a certain business-managerial type) cope by inventing hideous new words. Fear of the thesaurus has unleashed horrors a Chthonic god could only dream of, like synergy and incentivize.

This seems to me to be a worse problem, not only because people do learn by making mistakes, but because the sphere of “correct,” accessible English will only get smaller and smaller.

. . . .

The decline of the thesaurus is similar to the kind of loss that you experience when you visit a digital resource rather than the library. Browsing the stacks, you are struck with the multitude of books within a particular category. You go looking for one thing and come out with the book you didn’t know you were looking for. Much like a thesaurus, somebody often has to teach you how to use the classification system in the library for you to get the most out of browsing there. But what you get out of browsing really is something qualitatively different than you get from searching a library catalog.

Link to the rest at The Outline

Gmail’s New ‘Smart Compose for Lawyers’ Uses Ai to Add Legalese to Emails

1 April 2019

From Lawsites:

One of the most popular recent enhancements to Google’s Gmail has been the feature called Smart Compose, first introduced in May 2018 and given several enhancements since. Powered by machine learning, Smart Compose offers suggestions as you type for completing sentences. Google says the feature has saved people from typing “over 1 billion characters each week.”

. . . .

LawSites has been given an advance look at another soon-to-be-released enhancement — Smart Compose for Lawyers.

Developed specifically for use by legal professionals, Smart Compose for Lawyers uses machine learning to suggest language that will make your emails sound more like those of a lawyer. Specifically, it suggests phrases based on esoteric and obscure legalese. It uses an algorithm that was trained to suggest abstruse legal phrases and boilerplate as well as arcane Latin words and phrases.

In testing the new feature, I was drafting an email responding to a friend who invited me to a movie. As I began to type, “I’d be happy to join you  …,” Gmail’s Smart Compose suggested I complete the sentence with this:

… provided, however, that should I be unable to attend because of acts of God, strikes, failure of carrier or utilities, explosions, war, terrorism or a similar occurrence, I shall not be liable for damages to our friendship.

Ray Guidicata, Google’s chief engineer on the project, said that the algorithm was trained using cases and law review articles in Google Scholar. In addition, Google worked with a major Silicon Valley law firm, which assigned a team of commercial contract associates to QC the training process and ensure the legalese was at once “obscure but conversational.”

. . . .

Using this feature, I found that even the simplest email could be made dense and incomprehensible.

Link to the rest at Lawsites

Lawsites is published by an old friend of PG’s.

Based in part on that long acquaintance, PG suggests you note the date of the post.

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