One thing that makes Word stand out is its simplicity. The ability to just open a tab and start writing like you would in a book is impressive. It needs no training. But this ease of use is often overlooked by the professional text-editing market. When it comes to more complex tasks (e.g. handling data, tables and equations), users tend to drift towards other programs. They don’t always realize how versatile MS Word is.
From 2007 to 2016, Microsoft made Word appreciably more productive and easier to use with every update. New features were constantly added. In some cases, features that people thought to be new were there before.
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Whatever industry you work in, you can set Word preferences to reflect the output you need. For example, you can add exceptions to the dictionary so they don’t show as typos every time you write them. You can alter the Quick Access Toolbar (QAT) so it displays the commands you feel are most handy. That way, you don’t have to dig around for the tools you need (e.g. quick print, email, draw table).
The good thing about customization is that you can turn it off and on. When you need to write a creative text, for instance, you can switch off auto-correct to allow a bit more artistic license. For formal writing, you can make it stricter again.
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3. Distraction-Free Reading and Editing
The working area of Microsoft Word is customizable. You can create a clean, uncluttered writing environment by collapsing the ribbon. If you want, you can make the whole screen a writing area by switching to “Web Layout”. The view becomes even cleaner in “Read Mode”, with an extra option to hide the reading toolbar if wanted.
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5. Writing Style and Readability
As well as technical mistakes in spelling and grammar, Word also highlights other possible errors in writing style. For instance, it can show you instances of the passive voice, which is undesirable in excess. It’ll help you avoid wordiness and jargon, too, among many other things. You can even choose whether to favor the Oxford comma.
MS Word also grades your text with a Flesch readability score. This will penalize you for overly long sentences or too many long words. Careful writers often aim for a Flesch rating of 60 or more, though this is not always realistic with technical texts.
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8. Multiple Clipboard Items
Office work involves a lot of copying, cutting and pasting, which are all standard Word features. However, the clipboard aspect of these features is less well-known. Many people return to the same spot over and over to copy text, and they often lose it when they highlight another section. The Word clipboard holds up to 24 selections for use in different parts of the document.
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