We predicted last year that hackers would become more malicious in the future, not only stealing and selling data for nefarious purposes, but actually destroying data and even systems. That reality hit email provider VFEmail last week, and on February 12, founder Rick Romero tweeted “Yes, @VFEmail is effectively gone. It will likely not return. I never thought anyone would care about my labor of love so much that they would want to completely and thoroughly destroy it.” The tweet went out after he watched the intruder reformat the hard drives of his email service, which has been in existence since 2001. The intrusion wiped out two decades of data. This is a tragic story.
Link to the rest at LexBlog
You may not need to keep the meandering emails about the old days from Uncle Fudd that make their way into your inbox all too frequently, but, if you’re a professional writer, you probably have some business emails sitting there as well.
PG has used Thunderbird as his email software almost forever. After reading the OP, he backed up his important emails to a couple of different locations using Thunderbird’s export function.
He’s also going to try a couple of third-party email backup solutions as well.
One of the practices that make PG’s backup job easier is that he has Thunderbird set to route important emails to some specific folders, so he knows where to go to find good files to backup. He also uses different email addresses for different purposes. (Thunderbird can handle multiple email accounts without any problems.)
For example, if you’re wandering around online and sign up for some update service you’ve never seen before, until you learn whether the updates are going to be really useful for you, you might want to use an email address that is just for those online sites that haven’t yet demonstrated they won’t fill your inbox with junk.
The last time PG checked, Gmail and Outlook.com were still providing free email services. You won’t be able to get firstname.lastname@example.org because that was gone a long time ago, but when PG just checked, email@example.com was available. He has 3-4 Gmail accounts he uses for different purposes. If you don’t want to check 10 separate email boxes all day, you can set most email services to automatically forward any incoming emails to another address, so all your separate email addresses funnel into a single place.
If you have multiple emails, it’s not a good idea to use the same password on each one. (Ditto for almost everything else you do online). To keep the various id/passwords straight, Windows will offer to save them, but PG prefers LastPass, which offers a free version that works just fine. He has also heard great things about 1Password. If you use more than one computer or a computer and a smartphone, a password manager like LastPass syncs all the passwords you store in it to your LastPass account wherever you install LastPass. When you trash the old computer and get a new one, LastPass will bring all your passwords and other secret stuff to the new computer as soon as you install it.
For client emails, in addition to the mass email exports to backup locations, PG often simply prints important client emails to PDF, then stores the email in the appropriate client file folder. It’s much easier to do a quick check of emails that way than to dig through a giant email archive. His client files are backed up seven ways from Sunday, locally and remotely.
PG invites one and all to post comments with their backup solutions for important emails in the comments.